Records of the White House Office of Records Management (George H.W. Bush Administration)

This series contains information pertaining to trips (planned or made) by the president. Included in these materials are documents related to trip plans; stops and visits; trip schedules; trip itineraries; traveling companions; press coverage; and photographic coverage of the trip. The folders are arranged chronologically. In addition to the materials listed above, the trip folders contain letters, draft letters, memoranda, travel justifications, advance forms, invitations, speeches, and printed materials. Many of the letters are routine thank you notes drafted in the Presidential Correspondence Unit and sent to individuals who participated in or helped organize and coordinate a presidential visit. Copies of letters sent by President Bush to local officials and private citizens whom he met on his travels are also included, as well as letters sent by Mrs. Bush when she accompanied the president. Some letters are from the President's friends who write wishing him good luck before or congratulating him after a trip. White House staff memoranda primarily discuss routine matters such as accommodations, transportation, baggage calls, associated with travel and occasionally more substantive issues concerning attendance at particular events. Travel justifications include staff comments regarding proposed trips. Each folder usually contains copies of advance forms which include the names and addresses of contacts used by White House staff when planning and coordinating a presidential trip. The forms also note the type of thank you note sent to each contact. Some trip folders include copies of comments made by the president at an event as well as background information about the city or state visited by the president.